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Conflict of Interest and Commitment (COIC) and Disclosure

You must disclose any outside activity or financial interest listed below when it is related to your institutional responsibilities, including, but not limited to, research, teaching, clinical/practice, and administrative responsibilities.

Note that these requirements apply only to associations you have with organizations outside of JHU that are not handled through the university or sponsored projects (i.e., JHURA). Funds paid to your department, lab or to you as salary do not need to be disclosed.

You must disclose the following types of outside activities provided to ANY entity, whether non-profit or for-profit, regardless of whether you are paid for this activity:

  • Consulting

  • Compensated publishing/editing/authoring

  • Clinical care/practice

  • Board of Directors

  • Founder/Officer/Manager

Speaking, Lecturing, and Teaching MUST be disclosed if provided to private entities or foreign (non-U.S.) entities. Service on Advisory Committees, Boards and Review Panels also MUST be disclosed if provided to private entities or foreign (non-U.S.) entities.

Exception:

Service on Advisory Committees, Boards and Review Panels and Speaking, Teaching, or Lecturing when provided to a U.S. state, federal or local government agency, teaching hospital, medical center or institution of higher education or related research institute does NOT have to disclosed.

You must disclose the following financial interests in ANY entity, whether non-profit or for-profit:

  • Inventor of licensed technology

  • Receipt of income from licenses, whether equity, royalty or other

  • Entitlement to equity and/or royalty

According to University policy, disclosures should be made before engaging in outside activities or acquiring financial interests. In addition, once a year you will be asked to certify that your disclosures are up to date.

How To Disclose via eDisclose

  1. Disclose via eDisclose, the JHU online disclosure system: https://edisclose.jhu.edu.

  2. Login using your JHED credentials

  3. Click on the “Create Disclosure” button on the left side of the screen

  4. Answer all disclosure application questions

  5. Click “Finish” on final page to submit

  6. Following a review, look for a message from eDisclose either acknowledging your disclosure or asking you to read and accept the guidance and conditions provided in the review outcome

Resources

JHU Policy on Conflict of Interest and Conflict of Commitment, located in the JHU Policy & Document Library: https://policies.jhu.edu/doc/fetch.cfm/DqwggusL

BSPH Policy and Procedure Memorandum Faculty – 4 on Conflicts of Interest and Commitment, located in the myPublicHealth portal: https://my.jhsph.edu/Resources/PoliciesProcedures/ppm/Pages/default.aspx

Conflict of Interest and Commitment Training – required every four years for all faculty and staff disclosing outside activities in eDisclose.  Located in myLearning in the JHU Portal: http://lms4.learnshare.com/l.aspx?CID=89&A=2&T=412863

JHM: https://www.hopkinsmedicine.org/research/resources/offices-policies/OPC/Outside_Interests/COI_COC/

Contact

Brian Bittner, Research Compliance Specialist bbittne2@jhu.edu

Related Links

https://team-1627520736296.atlassian.net/wiki/spaces/OOR/pages/50331675

If you have brief suggestions to help us improve this site, please comment below. For more extensive modifications please connect with us at BSPH.research@jhu.edu.