This page is directed toward administrative research staff
What is a subaward?
A subaward (also known as a subagreement or subcontract) is an agreement issued by JHU under its Prime Award to another organization, setting forth the terms and conditions whereby the subrecipient will assist JHU by performing a significant programmatic aspect of the overall project. The subaward process begins when a grant, cooperative agreement, or contract is issued to JHU from a sponsor for the purpose of completing a project/research study within a certain period of time with a set amount of funding (“Prime Award”).
Subaward vs. Consultant vs. Contractor
A subaward is used generally when work is conducted at another institution or company, and usually has a budget for salary/fringes, supplies, etc. The sponsor requirements/terms and conditions have to be passed down to the subcontract via written agreements and compliance has to be monitored. Consultants are used for roles that are primarily advisory in nature and address a clearly delineated problem or provide a fee-for-service function. The agreement is issued to an individual who is not using any institutional or organizational facilities and is acting as a direct agent. The consultant usually bills by the hour or service, by invoice, and is paid directly. A contractor is an entity which performs the service it is offering to JHU to other customers in a commercial market. A contractor generally will not own anything it creates nor will it seek to publish.
How to |
*Subcontracts take around one month to process, therefore it is important to plan ahead to collect and submit all necessary materials for timely execution. |
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Indirect Cost (F&A) Considerations |
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Resources | Subrecipient Determinations and Subrecipient Monitoring Resources:Uniform Guidance Definitions: · Subaward 2 CFR 200.92 · Contract 2 CFR 200.22 · Contractor 2 CFR 200.23 · Subrecipient and Contractor Determinations 2 CFR 200.331 JHU Resources and Tools: · Subrecipient Determination Form · Sub vs. Contractor Quick Guide · Subrecipient Monitoring Policies and Procedures · Other Documents and Policies FDP Resources: · FDP Resource Page: Includes FDP Subrecipient vs. Contractor Checklist in both pdf and Excel formats Consultants: · NIH Definition (“Allowability of Costs/Activities -- Selected Items of Cost”) Professional Services and Salaries The recording and the presentation slides from JHURAs Brown Bag for Subrecipient Determinations can be found on myLearning. |
Contacts | Join Mora Harris, Associate Director, for the Daily Virtual Help Desk and questions regarding subawards and the use of the SWIFT. The help desk will take place from 9 AM -10 AM every morning and will run as a beta-tested program until the end of March. At the end of the month, we will assess the program's benefits. No registration is needed, just click to join the meeting! The Subawards team is responsible for drafting, negotiating and managing outgoing Subagreements. The Subawards team works in conjunction with the department administrator, the Office of Finance and the Controller’s Office to ensure the proper agreement is executed with a subrecipient and helps to ensure risk mitigation and proper stewardship of research funds issued to collaborators. JHURAs subaward team:Mora Harris Jennifer Hopkins Martin Domack Jennifer Knaupe |
Related Links | |
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