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Employers hiring students must make a note of the FWS award. Students with FWS have an added advantage for the employer as the government covers a high percentage of wages is covered by the government. Essentially, the purpose of the Federal Work-Study Program (FWS) is to stimulate and promote the part-time employment of eligible students who are in need of earnings to meet the cost of postsecondary education and to encourage participation in community service activities. The maximum award amount is dependent on the student’s eligibility and the availability of funds but will not exceed $5,000 for the year.

Federal Work-Study is a federally funded program that pays a portion of the student’s wage. In some cases, FWS covers the entire wage, depending on the type of position (i.e., America Reads, etc.). The FWS/Department Budget split is as follows:

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• If you are hiring a student with FWS, you are only paying a fraction of their total salary, since the remaining is covered by the awardaward covers the remaining.

• The hiring process for a student with an FWS award remains the same.

• Students can apply to all campus jobs.

Notes for employers hiring a student with an FWS award:

Federal Work-Study funding is offered on a first-come, first-served basis to students. To establish an FWS position, a prospective employer must submit an FWS Job Description Form to the Financial Aid Office (FAO). If the FWS position is approved, the FAO will inform the supervisor and will send a Job ID# to the supervisor. An approved position is not a guarantee of FWS funding. FWS funds are awarded to the student, not to a position.

Notes for students with FWS:

In order to interview for a position a student who is FWS eligible must have an FWS Employment Authorization Form. This form is available via the student’s SIS account or from the Financial Aid Office (FAO). It should only be completed by a student who has received notice of Federal Work Study eligibility from the FAO.

Provided funds are available when the appointment process is completed, the FAO will send an email notification to the student and supervisor. After receiving the email, the student is instructed to contact the Department Payroll Administrator to complete payroll procedures including withholding and the I-9 forms. The Department Payroll Administrator will determine the actual start date that the student may begin working.

Steps after hiring:

• Get a copy of the student’s FWS Authorization Form.

• This is an online form available in SIS.

• The student must go toMyJHU and sign in to SIS, select the appropriate academic year, and click on the Federal Work-Study Authorization Form. This form can be saved as a PDF to provide/email to the campus employer.

• When an employer selects a student to hire, they must complete the Employer Section of the student’s FWS Employment Authorization Form. The supervisor must enter the Job ID# on the form to identify which position the student will fill. The supervisor signing the form must match the supervisor listed in the approved FWS Job Description Form. The student completes the Student Section to acknowledge acceptance of the position and then submits the completed form to the FAO.

Below you will the FWS job description form:

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