US-based corporations and Non-US-based corporations, NGOs, or any other entity can register as a JHU vendor using the PaymentWorks supplier information management portal. PaymentWorks is a Web-based portal to which The Johns Hopkins Enterprise invites vendors to manage the majority of their information within the SAP Vendor Database with limited requirements to initiate this process. Once completed, this free service will allow a vendor to view the status of invoices, access remittance details, maintain supplier master information, and more. That said, the registration process for international vendors is slightly different from the US-based vendors.

Here is a quick how-to guide illustrating the whole process:

How to:

  1. Before registering as a vendor, please keep the following information handy:

  • Your corporate information such as legal name, address, remittance address, etc.

  • If you are an international vendor, then keep your country's corporate tax identification number, national identification number or other government-issued unique numerical identifier with you. You may also provide a US-issued individual taxpayer identification number (ITIN) or employer identification number (EIN) if you have been issued one.

  • Your bank's name and address, account information and wiring information.

  • A PDF or image of letter from your bank with wiring instructions or a copy of a bank statement showing full account information (SWIFT, account and name on account, including IBAN if your country uses it.)

Steps to register an International Vendor:

  1. When you have this ready, you can begin the registration process. To do so, you will receive an email with a link to PaymentWorks. Please use the link in the email to access PaymentWorks, as you will not be able to register successfully if you access the site directly.

  2. Once you open the link, you will be redirected to the page to add your personal information as shown below:

  1. Click on the box stating “I agree to the terms of service”. An activation email will be sent to the address you’ve provided for validation purposes. Follow the link contained in the email and sign in to PaymentWorks to start the registration process. Once you sign in, the international vendors will be required to add their country’s Tax information. Please add ITIN only if you are absolutely sure you have one, or your form will be rejected.

  1. Followed by the tax information, you can add your company’s information. Ensure to fill every required detail.

  1. Populate the additional information, primary address, remittance address, sales contact, and others.

  1. Finally, add the banking information. After adding all required information, select “Submit” to complete the registration process. Monitor your email to check for notifications, as we may return your form to you for clarification or corrections if necessary.

Steps to register a US-based Vendor:

Most of the steps to register as a US-based vendor are similar to that of international vendors stated above with certain distinction.

  1. Begin with keeping the necessary information handy. This entails: Your corporate information such as legal name, address, your individual taxpayer identification number (ITIN) or employer identification number (EIN) if you have been issued one, bank's name and address, account information, and wiring information.

  2. When you have this ready, you can begin the registration process. To do so, you will receive an email with a link to PaymentWorks. Please use the link in the email to access PaymentWorks, as you will not be able to register successfully if you access the site directly.

    Once you open the link, you will be redirected to the page to add your personal information. Fill in the details. (Refer to the screenshot illustrated in the previous section).

  3. Click on the box stating “I agree to the terms of service”. An activation email will be sent to the address you’ve provided for validation purposes. Follow the link contained in the email and sign in to PaymentWorks to start the registration process. Once you sign in, add the ITIN.

  4. Followed by the tax information, you can add your company’s information. Ensure to fill every required detail.

  5. Populate the additional information, primary address, remittance address, sales contact, and others.

  6. Finally, add the banking information. After adding all required information, select “Submit” to complete the registration process. Monitor your email to check for notifications, as we may return your form to you for clarification or corrections if necessary.

Resources:

Visit the service desk for additional information or access this website to resolve queries.

Important Contacts:

You can use this page to ask specific questions and receive timely emails. ​

https://jhuprocureprod.service-now.com/$social_qa.do?sysparm_cancelable=true&sysparm_view=ask_question

Related Links:

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https://team-1627520736296.atlassian.net/wiki/spaces/OOR/pages/52297729

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