Concur Expense Reimbursements

The SAP Concur Travel and Expense program has replaced the SAP Trip travel & expense tool. The new system provides a more flexible travel booking process, centralizes travel data for duty of care, and provides electronic receipt handling, expense reconciliation and reimbursement, and corporate card reconciliation. SAP Concur can be found through the My JH portal under the travel tab.

How to Create a New Expense Report **Expenses must be submitted within 90 days of the transaction date or reimbursement becomes taxable. How to: Add an Expense to Expense Report How to: Submit a expense report	On the Concur home page click on expense then create new report OR place your mouse pointer over new, and select start a report. Complete all required report fields marked with red asterisks. NOTE: the transaction date of purchase should be entered in the Report/Trip start date and end date fields. When submitting multiple expenses under one report be sure to capture the entire timeline from first purchase date to last purchase date. NOTE: for reimbursements that do not contain personal travel, the trip type should be selected as domestic. Click the create report button. If you have not entered all required information, an alert pop-up box displays. Review the message, click the close button, enter the missing required information, and click the create report button again. Click the Add Expense button to begin entering out-of-pocket expenses to the report. From an open expense report, click add expense Click create new expense Select the expense type, the new expense screen displays Complete all required fields marked with red asterisks Attached an itemized receipt and proof of payment, if not clearly presented on itemized receipt Click Save Expenses. Click Submit Report Click Accept & Continue Click Submit Report Click Close
Resources	Need Training? When your department transitioned to Concur, you received a series of emails that provided more detailed timing and links to training activities, including FastFacts webinars that provide instruction on key tasks. If the timing for the webinars did not work for you, you can view the recorded sessions by clicking on the links below: Getting Started in Concur Expense An Easy Expense Report (Parking, Mileage, Printing) Overnight Domestic Travel Expenses Overnight Foreign Travel Expenses Approving or Sending Back an Expense Transaction Non-Travel Expenses If you are submitting a reimbursement on someones behalf you will need to have them add you as a delegate in order to do so. Please follow the Assigning a Delegate and Acting as a Delegate instructions below. If you require more information on reviewing, approving or send back a request is needed please see the document below
Contacts	Questions? If you have questions about the transition to Concur, please contact the Concur Admin or reach out to concuradmin@jhu.edu For questions regarding Travel contact: JHTravel@jhu.edu or 443-997-5086 during normal business hours If you have an emergency or need immediate assistance while traveling outside of normal business hours, please call the World Travel Inc. agent team at 888-433-2556 or if you are calling from outside the United States, please call +1 484-348-6310.
Related Links	Booking Travel through Concur

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