Subawards

1. Subaward Paperwork

   1. Department enters data into checklist system for a new subagreement or modification to existing

   2. Department uploads all relevant documents to checklist - Budget, justification, payment schedule, scope of work

   3. Department requests 9610 number to set up a shopping cart if a new subagreement

2. Subaward Preparation

   1. JHURA receives notice that checklist is submitted, then evaluates paperwork and assigns checklist to subs team member (STM)

   2. STM analyzes checklist, attachments, and reviews prime award

   3. STM drafts subagreement and submits draft for internal review

3. Subaward Negotiation

   1. STM sends draft to subsite for review and negotiates

   2. subsite returns revisions for STM approval

   3. STM approves/rejects revisions, email site with explanation/clean draft

4. Subaward Execution

   1. STM receives signed copy from subsite partially executed (PE) to associate director for final review and signature

   2. Associate director reviews, signs and dates agreement fully executed (FE). STEM then approves SC for PO for new; updates PO for mod by adding line

   3. STM send FE to department and subsite

Subrecipient Determinations and Subrecipient Monitoring Resources:

 Uniform Guidance Definitions:

·       Subaward 2 CFR 200.92

·       Contract 2 CFR 200.22

·       Contractor 2 CFR 200.23

·       Subrecipient and Contractor Determinations 2 CFR 200.331

 JHU Resources and Tools:

·       Subrecipient Determination Form

·       Sub vs. Contractor Quick Guide

·       Subrecipient Monitoring Policies and Procedures

·       Other Documents and Policies

 FDP Resources:

·       FDP Resource Page: Includes FDP Subrecipient vs. Contractor Checklist in both pdf and Excel formats

 Consultants:

·       NIH Definition (“Allowability of Costs/Activities -- Selected Items of Cost”) Professional Services and Salaries

https://jhura.jhu.edu/subawards-2/faqs/

The recording and the presentation slides from JHURAs Brown Bag for Subrecipient Determinations can be found on myLearning.

Join Mora Harris, Associate Director, for the Daily Virtual Help Desk and  questions regarding subawards and the use of the SWIFT.

The help desk will take place from 9 AM -10 AM every morning and will run as a beta-tested program until the end of March. At the end of the month, we will assess the program's benefits. 

No registration is needed, just click to join the meeting!

The Subawards team is responsible for drafting, negotiating and managing outgoing Subagreements. The Subawards team works in conjunction with the department administrator, the Office of Finance and the Controller’s Office to ensure the proper agreement is executed with a subrecipient and helps to ensure risk mitigation and proper stewardship of research funds issued to collaborators.

JHURAs subaward team:

Mora Harris
Associate Director of Subawards
mharr154@jhu.edu
667-208-8792

Jennifer Hopkins
Assistant Director of Subawards
jentren@jhu.edu
667-208-8793

Martin Domack
Subawards Specialist
mdomack1@jhu.edu
667-208-8781

Jennifer Knaupe
Subawards Associate
jhipp1@jhu.edu
667-208-8874

Grantsmanship