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The SAP Concur Travel and Expense program has replaced the SAP Trip travel & expense tool. The new system provides a more flexible travel booking process, centralizes travel data for duty of care, and provides electronic receipt handling, expense reconciliation and reimbursement, and corporate card reconciliation.

How to book travel through Concur

**Note: Concur still requires employees to pay for their travel and submit for reimbursement even when booking through the application. You can apply for a department JH Travel Card to use for travel purchases by making a request to JHSPH.BSPHSponsored@jhu.edu.

  1. log into Concur and navigate to the Trip Search section on the homepage.

**if

    1. If you require privileges to book on behalf of guests you can email JHTravel@jhu.edu to request this permission to be added to your profile.

  2. Fill in the desired trip info to search flight, train or hotel.

    1. Expenses must be submitted within 60 days of the transaction date or reimbursement becomes taxable. Airfare/Rail/Hotel reimbursement can be requested in advance of the completion of travel only if using the Concur online booking tool or one of the University’s contracted travel agencies (World Travel Inc. or Safe Harbors). 

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    Select all desired travel accommodations (i.e., departing/return flights, hotel, car, etc.)

    1. When possible flights should be booked at least 14 days in advance or additional approval may be required.

  4. Review traveler information, travel accommodations and select payment method then reserve flight and continue.

  5. Follow closing steps on the page to finalize trip.

Resources

https://ssc.jhmi.edu/travel/booking/index.html

Concur TripLink

As an enhancement to Concur, we are pleased to announce Concur TripLink for Johns Hopkins. TripLink allows you to book travel on certain supplier direct websites and will auto-sync the reservation to your Concur profile. If that vendor is also a Preferred Supplier, you can see Johns Hopkins rates and discounts! Booking on a non-partner, non-TripLink website? For example, a conference hotel booking? Simply email those reservations to Concur. You'll need to verify your email addresses in your Concur profile and enroll: here's how you do it!

If you have any questions, we've put together a FAQ document and a quick tutorial on MyLearning. We can also be reached at jhtravel@jhu.edu.

Updating your Concur Profile to optimize your travel booking experience

View file
nameUpdatingYourConcurProfile.pdf

Business Expenses Related to University Travel Policy

View file
nameGBvo7fJ6.pdf

Contacts

For questions about booking travel through concur contact: concuradmin@jhu.edu

If you have an emergency or need immediate assistance while traveling outside of normal business hours, please call the World Travel Inc. agent team at 888-433-2556 or if you are calling from outside the United States, please call +1 484-348-6310.

Related Links

Concur Expense Reimbursements

If you have brief suggestions to help us improve this site, please comment below. For more extensive modifications please connect with us at BSPH.research@jhu.edu.