Employers hiring students must make a note of the FWS award. Students with FWS have an added advantage for the employer as the government covers a high percentage of wages. Essentially, the The purpose of the Federal Work-Study Program (FWS) is to stimulate and promote the part-time employment of eligible students who are in need of earnings to meet the cost of postsecondary education and to encourage participation in community service activities. Under this program, student employment is funded through a combination of federal funds and funds provided by an eligible employer. At the School of Public Health, regular FWS funding pays 75% and for Community Service FWS funding pays 90% of the student’s salary. The employer pays the remaining 25% or 10%. The maximum award amount is dependent on the student’s eligibility and the availability of funds but will not exceed $5,000 for the year. Awards may be reduced if the student is not earning his/her award.
Federal Work-Study is a federally funded program that pays a portion of the student’s wage. In some cases, FWS covers the entire wage, depending on the type of position (i.e., America Reads, etc.). The FWS/Department Budget split is as follows:
Traditional (FWS): 70% Federal budget / 30% Employer budget
Benefits of FWS:
If you are hiring a student with FWS, you are only paying a fraction of their total salary, since the award covers the remaining.
The hiring process for a student with an FWS award remains the same.
Students can apply to all campus jobs.
Notes for employers hiring a student with an FWS awardpositions provide work opportunities that potentially complement each recipient’s educational program. FWS employment may not displace employees, impair existing service contracts, or be offered in any program designed specifically for profit. Community Service employment is also available through the FWS program. These services are designed to improve the quality of life for community residents and to solve particular problems in specific areas such as health care, childcare, literacy training, social services, housing, recreation, and public safety. Students cannot be supervisors for dissertation projects. They must have their faculty advisor act as the supervisor.
A student who is employed through the FWS program may accept additional employment at JHU, JHMI, or any other Johns Hopkins affiliate; however, the student can only have one FWS position. This policy has been implemented to make on-campus employment available to as many students as possible, to ensure that students do not exceed the statutory limit of 19 hours of work per week (all positions) and to facilitate good management of payroll administration. If the student has more than one job, he/she cannot exceed 19 hours a week in combination of all of the employment. During spring and winter breaks students may be permitted to work up to 37.5 hours per week. Students are not permitted to work during class times or official University closings.
FWS Employment Procedures:
Federal Work-Study funding is offered on a first-come, first-served basis to students.
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To establish
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a FWS position, a prospective employer must submit
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a FWS Job Description Form:
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If the FWS position is approved, the FAO will inform the supervisor and will send a Job ID# to the supervisor. An approved position is not a guarantee of FWS funding. FWS funds are awarded to the student
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not to a position.
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It’s extremely crucial to communicate about the FWS eligibility of a position in the job description itself to keep the potential candidates with an FWS award pre-informed.
Notes for students with FWS:
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In order to interview for a position
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a student who is FWS eligible must have an FWS Employment Authorization Form:
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When an employer selects a student to hire, they must complete the Employer Section of the student’s FWS Employment Authorization Form. The supervisor must enter the Job ID# on the form to identify which position the student will fill. The supervisor signing the form must match the supervisor listed in the approved FWS Job Description Form. The student completes the Student Section to acknowledge acceptance of the position and then submits the completed form to the FAO.
Provided funds are available, when the appointment process is completed, the FAO will send an
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FWS approval notification to the student
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, the supervisor, and the payroll administrator. The payroll administrator will contact the student and provide instructions to complete payroll procedures including withholding and the I-9 forms.
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The
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payroll administrator will determine the actual start date that the student may begin working
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Students must fill the FAFSA (Free Application for Federal Student Aid) form during college applications to receive the grant/award at the earliest.
Steps after hiring:
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Get a copy of the student’s FWS Authorization Form.
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This is an online form available in SIS.
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When an employer selects a student to hire, they must complete the Employer Section of the student’s FWS Employment Authorization Form. The supervisor must enter the Job ID# on the form to identify which position the student will fill. The supervisor signing the form must match the supervisor listed in the approved FWS Job Description Form. The student completes the Student Section to acknowledge acceptance of the position and then submits the completed form to the FAO.
Below you will the FWS job description form:
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Contacts:
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Employer Responsibilities:
Arrange a work schedule with the student.
Provide 25% regular FWS or 10% CS-FWS of the student’s earning for the stated period.
Provide the student with duties as described in the FWS Job Description Form.
Ensure the student fulfills all conditions of employment (i.e., evaluate work performance, attendance, etc.).
Assist the student in maintaining records of hours worked. Submit hours via the TimesheetX system by the deadline established for the pay period. Students must be paid at least monthly. Time records must include the student’s signature and signature/approval of two (2) supervisors.
Monitor cumulative FWS earnings and designated employment dates of the student employee. Awards may be reduced if the established work schedule is not being met.
Not change the student’s salary, work schedule, supervisor, or assigned budget number without prior approval from FAO.
Give adequate notice in writing to the student and the FAO if the student is to be terminated from employment.
Contacts: | Email Address: BSPH_FWS@jhu.edu Phone: 410-955-3004 |
Resources: | https://studentaffairs.jhu.edu/studentemployment/student-information/handbook/work-study/ |
Related Links: |
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